Purchase Order Processing System


Efficient monitoring & control of purchases have a direct impact on corporate profitability & turnover.

Purchases Application (PA) features:

  • Monitor and control all purchase and vendor activities & operations of companies operating in different fields. PA works on an integrated basis with the following applications: Stock Control, Payables, Vendor Accounts, Cash & Banks Management, and Taxes.
  • Classify & categorize vendors into multi-level segments, with the possibility of designating purchase outlets and departments, which allows having multi-level analytical reports.
  • IIdentify and determine all the formats and levels of codes in the system – e.g. branches, warehouses, purchase outlets, vendor groups, and purchase departments.
  • Enable multi-currency transactions.
  • Employ multi-level cost centres – up to 9 levels.
  • For further analysis, the Application supports identifying and employing multi-level activities/projects.
  • Process and charge all taxes by identifying various types and rates of taxes for each commodity or service, either by debiting or crediting through the Taxes Application.
  • Monitor all the phases of the purchase cycle. This starts from the purchase order and quotation request from the vendor to recording purchase orders from vendors and monitoring their implementation, and includes entering the details of cash or credit purchase invoices. The Application provides monitoring and control of the various delivery methods of goods, whether before or after invoicing, and processes returned cash or credit purchases./li>
  • Set various pricing methods and rules, with the possibility of applying each rule to a given vendor or group of vendors over a certain period.
  • Record and follow up vendor agreements and the dates thereof.
  • Provide a powerful financial and analytical reporting system, with the possibility of setting the required analysis criteria for all purchase activities at all levels: items/vendor groups/vendors/branches/projects/cost centres.
  • Define the types of different expenses and adding the relevant expenses to the purchase value.